Agenda and minutes

Cabinet
Tuesday, 4th September, 2018 9.30 am

Venue: Council Chamber, Civic Centre, Stone Cross, Northallerton

Contact: Democratic Services Officer  01609 767015

Items
No. Item

CA.18

2018/19 Q1 Capital Monitoring and Treasury Management Report pdf icon PDF 69 KB

This report provides the Quarter 1 update at 30 June 2018 on the progress of the Capital Programme 2018/19 and the Treasury Management Position.  A full schedule of the Capital Programme 2018/19 schemes is attached at Annex A of the report, together with the relevant update on progress of each scheme.

 

In accepting the recommendations, Cabinet will approve and recommend to Council the net increase of £742,685 in the Capital Programme to  £14,607,198 as detailed in Annex B and also in the Capital Programme attached at Annex A of the report ; the increase of capital expenditure is funded from earmarked reserves at £1,372,469 where £483,842 is funded from capital receipts, £67,000 is from the Economic Development Fund and £821,627 is from external grants/contributions; the funding allocation to the Capital Programme as detailed in paragraph 3.1 and 3.2 of the report and the Treasury Management and prudential indicators at Annex E of the report.

Additional documents:

Minutes:

The subject of the decision:

 

This report provided the Quarter 1 update at 30 June 2018 on the progress of the Capital Programme 2018/19 and the Treasury Management position.  A full schedule of the Capital Programme 2018/19 schemes was attached at Annex A of the report, together with the relevant update on progress of each scheme.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with the requirements of the Local Government Act 2003 and the Chartered Institute of Public Finance and Accountancy (CIPFA) Prudential Code and the CIPFA Treasury Management Code of Practice.

 

THE DECISION:

 

That Cabinet approves and recommends to Council that:-

 

(1)     the net increase of £742,685 in the Capital Programme to £14,607,198 as detailed in Annex ‘B’ and also in the Capital Programme attached at Annex ‘A’ of the report be approved;

 

(2)     the increase of capital expenditure is funded from earmarked reserves at £1,372,469 where £483,842 is funded from capital receipts, £67,000 is from the Economic Development Fund and £821,627 is from external grants/contributions be approved;

 

(3)     the funding allocation to the Capital Programme as detailed in paragraphs 3.1 and 3.2 of the report be approved; and

 

(4)     the Treasury Management and Prudential Indicators at Annex ‘E’ of the report be approved.

CA.19

2018/19 Quarter 1 Revenue Monitoring Report pdf icon PDF 104 KB

This report provides an update on the Revenue Budget position of the Council and the reserve funds at the end of June 2018.

 

In accepting the recommendations, Cabinet will approve and recommend to Council that the budget remains at £8,096,170 as detailed in paragraph 3.2 of the report; the allocation from the One-off Fund at paragraph 6.6 of the report of £230,060; the total amount of £40,864 at paragraph 6.3 of the report to be returned to the fund and to note that the Economic Development Fund remaining balance to be allocated at paragraph 6.4 of the report is £581,699; note the two waiver of procurement rules at paragraph 7.2 of the report and that Hambleton District Council is part of the North Yorkshire and East Riding submission to the Ministry of Housing, Communities and Local Government to become a 75% Business Rates Pilot in 2019/20 if the Director of Finance (S151 Officer) deems it to be financial advantageous to the Council as detailed in paragraphs 8.1 to 8.7 of the report.

 

Minutes:

The subject of the decision:

 

This report provided an update on the revenue budget position of the Council and the reserve funds at the end of June 2018.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with S25 of the Local Government Act 2003 regarding setting a balanced budget and monitoring the financial position throughout the year.

 

THE DECISION:

 

That Cabinet approves and recommends to Council that:-

 

(1)     the budget remains at £8,096,170 as detailed in paragraph 3.2 of the report;

 

(2)     the allocation from the One-Off fund at paragraph 6.6 of the report of £230,060;

 

(3)     the total amount of £40,954 at paragraph 6.3 of the report be returned to the fund and to note that the Economic Development Fund remaining balance to be allocated at paragraph 6.4 of the report is £581,699;

 

(4)     to note the two waiver of procurement rules at paragraph 7.2 of the report; and

 

(5)     that Hambleton District Council takes part in the North Yorkshire and East Riding submission to the Ministry of Housing, Communities and Local Government (MHCLG) to become a 75% Business Rates Retention Pilot in 2019/20 and that delegated authority is given to the Director of Finance (S151 Officer) to enter into the 75% Business Rates Retention Pilot as detailed in paragraphs 8.1 to 8.7 of the report.

CA.20

Air Quality Action Plan for Bedale pdf icon PDF 58 KB

This report seeks approval of the Air Quality Action Plan for Bedale prior to public consultation.

 

In accepting the recommendation, Cabinet will approve the Air Quality Action Plan for Bedale for public consultation.

Additional documents:

Minutes:

The subject of the decision:

 

This report sought approval for the Air Quality Action Plan for Bedale prior to public consultation.

 

Alternative options considered:

 

None

 

The reason for the decision:

 

To comply with a statutory obligation to undertake public consultation on the Air Quality Action Plan for Bedale.

 

THE DECISION:

 

That Cabinet approves and recommends to Council that the Air Quality Action Plan be agreed before the consultation exercise.

CA.21

Exclusion of the Public and Press

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 excluding the press and public from the meeting during consideration of items 10 to 12 on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Act.

Minutes:

THE DECISION:

 

That under Section 100A(4) of the Local Government Act 1972, the press and public were excluded from the meeting during consideration of the items of business at minute no CA.22 on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act as the Cabinet was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

CA.22

UCI Road World Championships 2019

This report seeks consideration and approval from Cabinet for the hosting of the official start, and subsequent route sections, for stages of the Union Cycliste International (UCI) Road World Championships in September 2019.

Minutes:

The subject of the decision:

 

This report sought consideration and approval from Cabinet for the hosting of the official start, and subsequent route sections, for stages of the Union Cycliste Internationale (UCI) Road World Championships in September 2018.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Cabinet was satisfied that the benefits of the event and its preparation and delivery supported the Council’s priorities of Driving Economic Vitality and Enhancing Health and Wellbeing.

 

THE DECISION:

 

That Cabinet approves and recommends to Council that:

 

(1)     approval be given to hosting the UCI World Championships in 2019;

 

(2)     budget provision be made from the One-Off Fund to finance the costs of the championships as set out in paragraph 4.1 of the report; and

 

(3)     delegated authority be given to the Chief Executive in consultation with the Council Leader to approve the Memorandum of Understanding. 

 

CA.23

Minutes

To confirm the decisions of the meeting held on 3 July 2018 (CA.9 - CA.17 as amended by Council on 17 July 2018), previously circulated.

Minutes:

THE DECISION:

 

That the decisions of the meeting held on 3 July 2018 (CA.9 – CA.17 as amended at Council on 17 July 2018), previously circulated, be signed as a correct record.

CA.24

Audit, Governance and Standards Committee's Activities for 2017/18 - Annual Report pdf icon PDF 77 KB

This report presents an analysis of the work undertaken by the Audit, Governance and Standards Committee up to 31 March 2018.

 

In accepting the recommendation, Cabinet will endorse the report of the Audit, Governance and Standards Committee.

Minutes:

The subject of the decision:

 

This report provided an analysis of the work undertaken by the Audit, Governance and Standards Committee up to 31 March 2018.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with the Council’s Constitution and the Terms of Reference of the Audit, Governance and Standards Committee to report annually to Cabinet.

 

THE DECISION:

 

That the report of the Audit, Governance and Standards Committee be endorsed.

CA.25

Community Infrastructure Levy (CIL) – Prioritisation of Schemes pdf icon PDF 93 KB

This report seeks a review of the prioritisation of the schemes to be funded through the Community Infrastructure Levy and reviews the content of the Community Infrastructure Levy Regulation 123 List.

 

In accepting the recommendations, Cabinet will approve that the prioritisation of the Regulation 123 List remains unchanged for the present and that a full review of the Regulation 123 List be undertaken to coincide with the submission of the new Local Plan.

Minutes:

The subject of the decision:

 

This report sought a review of the prioritisation of the schemes to be funded through the Community Infrastructure Levy and reviewed the content of the Community Infrastructure Levy Regulation 123 list.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Cabinet considered the Community Infrastructure Levy Regulation 123 list and was satisfied that the list remained unchanged at present.

 

THE DECISION:

 

That Cabinet approves that:-

 

(1)     the prioritisation of the Regulation 123 List remains unchanged for the present; and

 

(2)     a full review of the Regulation 123 List be undertaken to coincide with the submission of the new Local Plan.

CA.26

World War I Centenary pdf icon PDF 58 KB

This report provides information on activities planned to mark the World War I Centenary.

 

In accepting the recommendations, Cabinet will approve the initiatives taking place to celebrate the centenary of the end of the First World War.

Minutes:

The subject of the decision:

 

This report provided information on a range of events and activities planned to mark the 100 year anniversary of the end of World War I within the District.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Cabinet was satisfied with the planned events to mark the 100 year anniversary of the end of World War I within the District and that they supported the Council’s priority regarding enhancing health and wellbeing and driving economic vitality.

 

THE DECISION:

 

That Cabinet approves the initiatives taking place to mark the centenary of the end of the First World War.

CA.27

Exclusion of the Public and Press

To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 excluding the press and public from the meeting during consideration of item(s) ><, >< and >< on the grounds that it/they involve the likely disclosure of exempt information as defined in paragraph(s) >< and >< of Part 1 of Schedule 12A to the Act.

Minutes:

THE DECISION:

 

That under Section 100A(4) of the Local Government Act 1972, the press and public were excluded from the meeting during consideration of the items of business at minute nos CA.28 and CA.29 on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act as the Cabinet was satisfied that the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

CA.28

Surrender of Lease - Land at Stokesley, North Yorkshire

This report seeks approval to surrender a lease on land at Stokesley and other associated matters.

Minutes:

The subject of the decision:

 

This report sought approval to seek to surrender the lease between Stokesley Town Council and Hambleton District Council, to provide a grant to Stokesley Town Council to carry out remedial works to the cobbled area which was the subject of the lease and to revoke the relevant Hambleton District Council Off-Street Parking Places Order which, likewise, covered the area which was the subject of the lease.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Cabinet was satisfied that this decision supported the Council’s priority of providing a special place to live as it would enhance the environment in Stokesley through the refurbishment of the relevant land which was within the town centre.

 

THE DECISION:

 

That Cabinet approves that:-

 

(1)     delegated authority be given to the Chief Executive, in consultation with the Leader, to negotiate a Deed of Surrender of the lease dated 3 March 1999 and made between Stokesley Town Council and Hambleton District Council in respect of the land edged red on the plan attached at Annex 1 of the report, on such terms as he considers appropriate;

         

(2)     on completion of the Deed of Surrender to provide to the Town Council the sum of  £93,500.00 for the remedial works required on the relevant land, together with the allocation of a further sum of £17,444.00 in respect of a contingency fee, which is only to be paid by the Chief Executive in respect of any qualifying expenditure; and

 

(3)     delegated authority be given to the Director of Law and Governance to carry out the required consultation on the draft revocation proposals for the Hambleton District Council (Stokesley) (Off-Street Parking Places) Consolidation Order 2013 and to report back to Cabinet following completion of the statutory process.

 

CA.29

Lease of the Crosby Road Car Park, Northallerton

This report seeks consideration of a request regarding the possibility of leasing the Crosby Road Car Park, Northallerton to an interested party.

Minutes:

The subject of the decision:

 

This report considered a request from the Central Northallerton Development Company Limited (CNDCL) that the Council leased the Crosby Road Car Park to the Company.  The purpose of the request was to support the Treadmills development, specifically the Phase II uses of cinema, food and drink operators and digital business centre.  This report assessed the request and made recommendations.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Cabinet was satisfied that the proposal linked to the priority on Driving Economic Vitality and also the Central Northallerton Development was identified as a key project in the Council Plan.

 

THE DECISION:

 

That Cabinet approves that:-

 

(1)     the Council agrees in principle to lease the Crosby Road Car Park to the Central Northallerton Development Company Limited for a period of 25 years subject to the cinema, food and drink operators and the digital business centre entering into agreements to lease premises in Phase II of the Treadmills development; and

 

(2)     authority be delegated to the Deputy Chief Executive in consultation with the Leader of the Council to agree the detailed terms and conditions.

 

 

Declaration of Interest

 

Councillor P R Wilkinson declared a personal non-pecuniary interest as he is Chairman of the Central Northallerton Development Company Limited and he left the room prior to discussion and voting on the item.

 

Dr Justin Ives declared a personal non-pecuniary interest as he is a board member of the Central Northallerton Development Company Limited and he left the room prior to discussion and voting on the item.