Agenda and minutes

Cabinet
Tuesday, 2nd July, 2019 9.30 am

Venue: Council Chamber, Civic Centre, Stone Cross, Rotary Way, Northallerton, DL6 2UU

Contact: Democratic Services Officer  01609 767015

Items
No. Item

CA.6

2018/19 Capital Outturn and Annual Treasury Management Review pdf icon PDF 207 KB

This report presents the capital outturn position for the year ending 31 March 2019 and also provides an update on the treasury management position.

 

In accepting the recommendations, Cabinet will approve and recommend to Council note the 2018/19 capital outturn position of £15,730,840 at paragraph 2.3 and attached at Annex A of the report; approve the over spend of £1,050,267 at paragraph 2.6 of the report and under spend of £205,048; approve the requests at paragraph 2.9 of the report for re-profiling the capital schemes totalling £504,460 from 2018/19 programme to 2019/20 and at paragraph 2.6 of the report for re-profiling £58,860 from 2019/20 to 2018/19; approve the request at paragraph 2.10 of the report for re-profiling the additional capital schemes totalling £11,726,028 from 2018/19 programme to 2019/20 as attached in Annex B of the report; approve the request to enable the Council to bank roll the timing difference for the Dalton Bridge BID contributions and additional voluntary contributions in paragraph 3.2 of the report of £274,407 and £70,247; note the treasury management outturn position 2018/19 detailed at paragraph 12.4 of the report; and note the Prudential Indicators attached at Annex C of the report.

Additional documents:

Minutes:

The subject of the decision:

 

This report presented the capital outturn position for the year ending 31 March 2019 and also provided an update on the annual treasury management position.  Capital expenditure was intrinsically linked with treasury management as the way that the Capital Programme was funded, directly affected the treasury management arrangements of the Council.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To ensure that the overall Capital programme remained affordable and sustainable over the 10 year approved capital plan.

 

THE DECISION:

 

That Cabinet approves and recommends to Council that:-

 

(a)     the 2018/19 capital outturn position of £15,730,840 at paragraph 2.3 and attached at Annex A of the report be noted;

 

(b)     the over spend of £1,050,267 at paragraph 2.6 of the report and under spend of £205,048 be approved;

 

(c)     the requests at paragraph 2.9 of the report for re-profiling the capital schemes totalling £504,460 from 2018/19 programme to 2019/20 and at paragraph 2.6 for re-profiling £58,870 from 2019/20 to 2018/19 be approved;

 

(d)     the request at paragraph 2.10 of the report for re-profiling the capital schemes that changed during the year totalling £11,726,028 from 2018/19 programme to 2019/20 as attached in Annex B of the report be approved;

 

(e)     the request to enable the Council to bank roll the timing difference for the Dalton Bridge BID contributions and additional voluntary contributions in paragraph 3.2 of the report of £274,407 and £70,247 be approved;

 

(f)      the treasury management outturn position 2018/19 detailed at paragraph 12.4 of the report be noted; and

 

(g)     the Prudential Indicators attached at Annex C of the report be noted.

CA.7

2018/19 Revenue and Reserve Outturn Position pdf icon PDF 71 KB

This report presents the revenue outturn position for the year ending 31 March 2019, which includes the position on reserves.

 

In accepting the recommendations, Cabinet will approve and recommend to Council the transfer to the Council Tax Payers reserve of £884,845 as detailed in paragraph 2.5 of the report, which represents the underspend of £149,765, increased business rates received of £617,744, and increased additional grant received of £117,336; the transfer of the One-Off allocation in paragraph 4.1 of the report totalling £48,910 and £50,000 from the Council Tax Payers Reserve to the Repairs and Maintenance reserve as stated in paragraph 4.2 of the report; to note the waiver of procurement rules in paragraph 6.1 of the report; to note the position of the Community Infrastructure Levy (CIL) in paragraph 5.1 of the report; the increase in the use of the One-Off fund at Quarter 4 of £47,471, detailed in paragraph 3.5 and attached at Annex B of the report; and the increase in the reserve position of £1,712,822 at paragraph 3.2 and detailed in Annex C of the report.

Additional documents:

Minutes:

The subject of the decision:

 

This report presented the revenue outturn position for the year ending 31 March 2019, which included the position on reserves. The Statement of Accounts, which was the consolidated financial position of the Council for 2018/19, was the responsibility of the Audit and Governance Committee which would meet on 23 July 2019 to approve the Annual Financial Report – Statement of Accounts.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with the legal requirement under S25 of The Local Government Act 2003 to set a balanced budget and monitor the financial position throughout the year.

 

THE DECISION:

 

That Cabinet approves and recommends to Council:

 

(1)     the transfer to the Council Tax Payers reserve of £884,845 as detailed in paragraph 2.5 of the report, which represents the underspend of £149,765, increased business rates received of £617,744, and increased additional grant received of £117,336;

 

(2)     the transfer of the One-Off allocation in paragraph 4.1 of the report totalling £48,910 and £50,000 from the Council Tax Payers Reserve to the Repairs and Maintenance reserve as stated in paragraph 4.2 of the report;

 

(3)     the waiver of procurement rules in paragraph 6.1 of the report be noted;

 

(4)     the position of the Community Infrastructure Levy (CIL) in paragraph 5.1 of the report be noted;

 

(5)     the increase in the use of the One-Off fund at Quarter 4 of £47,471, detailed in paragraph 3.5 and attached at Annex B of the report be approved; and

 

(6)     the increase in the reserve position of £1,712,822 at paragraph 3.2 and detailed in Annex C of the report be approved.

CA.8

Hambleton Local Plan: Publication Draft pdf icon PDF 73 KB

This report seeks approval of the Hambleton Local Plan: Publication Draft and Policies Map, attached at Annex 1 and 2 of the report, for formal publication, representations and submission to the Secretary of State for public examination.  It also seeks approval for publication of the Local Development Scheme.

 

In accepting the recommendations, Cabinet will approve and recommend to Council that the Hambleton Local Development Scheme is published; the Hambleton Local Plan: Publication Draft as attached at Annex 1 and the Policies Map at Annex 2 of the report are approved for the purpose of publication for representations to be made commencing on or around the 23rd July 2019; the Sustainability Appraisal and Infrastructure Delivery Plan are published for consultation; the Director of Planning and Economy be authorised to make minor amendments and graphical improvements that (taken together) do not materially affect the policies set out in the Local Plan prior to publication; in the event of modifications being required to the Hambleton Local Plan: Publication Draft or supporting documentation prior to its submission, the Director of Economy and Planning in consultation with the Portfolio Holder for Economy and Planning be authorised to make these changes and undertake any necessary pre-submission consultation; and following the period of representation the Hambleton Local Plan: Publication Draft and Policies Map, proposed minor modifications and all relevant documentation is submitted to the Secretary of State for public examination by an independent planning inspector.

Additional documents:

Minutes:

The subject of the decision:

 

This report sought approval of the Hambleton Local Plan: Publication Draft and Policies Map, attached at Annex 1 and 2 of the report, for formal publication, representations and submission to the Secretary of State for public examination.  It also sought approval for publication of the Local Development Scheme.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with sections 17, 18, 19, 20, 22 and 35 of the Town and Country Planning (Local Planning) (England) Regulations 2012.

 

THE DECISION:

 

That Cabinet approves and recommends to Council that:-

 

(a)     the Hambleton Local Development Scheme is published;

 

(b)     the Hambleton Local Plan: Publication Draft as attached at Annex 1 and the Policies Map at Annex 2 of the report are approved for the purpose of publication for representations to be made commencing on or around the 23rd July 2019;

 

(c)     the Sustainability Appraisal and Infrastructure Delivery Plan are published for consultation;

 

(d)     the Director of Planning and Economy be authorised to make minor amendments and graphical improvements that (taken together) do not materially affect the policies set out in the Local Plan prior to publication;

 

(e)     in the event of modifications being required to the Hambleton Local Plan: Publication Draft or supporting documentation prior to its submission, the Director of Economy and Planning in consultation with the Portfolio Holder for Economy and Planning be authorised to make these changes and undertake any necessary pre-submission consultation; and

 

(f)      following the period of representation the Hambleton Local Plan: Publication Draft and Policies Map, proposed minor modifications and all relevant documentation is submitted to the Secretary of State for public examination by an independent planning inspector.

CA.9

Minutes

To confirm the decisions of the meeting held on 4 June 2019 (CA.1 - CA.5), previously circulated.

Minutes:

THE DECISION:

 

That the decisions of the meeting held on 4 June 2019 (CA.1 – CA.5), previously circulated, be signed as a correct record.

CA.10

Ground Source Heat Pumps: Project Closure pdf icon PDF 68 KB

This report provides an update on the detailed feasibility study undertaken in relation to the introduction of Ground Source Heat Pumps at Civic Centre and the Council’s four leisure centres at Bedale, Northallerton, Stokesley and Thirsk Sowerby. 

 

In accepting the recommendations, Cabinet will approve that the project is closed due to the long payback periods; the costs of £29,045 are written off in accordance with paragraph 6.1 of the report; and in due course further work be undertaken to identify the best options going forward in managing the plant and equipment of the Council’s assets.

Minutes:

The subject of the decision:

 

This report provided an update on the detailed feasibility study undertaken in relation to the introduction of Ground Source Heat Pumps at Civic Centre and the Council’s four leisure centres at Bedale, Northallerton, Stokesley and Thirsk Sowerby. 

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Cabinet was satisfied that the findings from the feasibility study showed that the scheme would not sufficiently underpin the Council’s financial sustainability and therefore did not support the Council’s service requirements and did not contribute to the achievement of the priorities set out in the Council Plan.

 

THE DECISION:

 

That Cabinet approves that:-

 

(a)     the project is closed due to the long payback period not being financially viable;

 

(b)     the costs of £29,045 are transferred to revenue in accordance with paragraph 6.1 of the report; and

 

(c)     in due course further work be undertaken to identify the best options going forward in managing the plant and equipment of the Council’s assets.