Agenda and minutes

Audit, Governance and Standards Committee
Tuesday, 24th October, 2017 9.30 am

Venue: Main Committee Room, Civic Centre, Stone Cross, Northallerton

Contact: Democratic Services Officer  01609 767015

Items
No. Item

AGS.13

Annual Review of the Audit, Governance and Standards Committee's Terms of Reference pdf icon PDF 33 KB

Report of the Director of Finance (s151 Officer)

Minutes:

The subject of the decision:

 

The Director of Finance (s151 Officer) presented a report following a review of the Committee’s Terms of Reference.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To fulfil the Audit Commission’s good practice requirement to the annual review and incorporate the audit terms of reference suggested by CIPFA.

 

THE DECISION:

 

That the Committee approves and recommends to Council that:

 

(1)     the annual review of the Audit, Governance and Standards Committee’s terms of reference be noted; and

 

(2)     the terms of reference for the Audit, Governance and Standards Committee as set out in Annex A of the report be approved.

AGS.14

Brownnfield Register pdf icon PDF 72 KB

Report of the Director of Environment and Planning

Minutes:

The subject of the decision:

 

The Director of Environment and Planning submitted a report seeking approval to amend the Council’s Responsibility for Council Functions and the Scheme of Officer Delegation within the Constitution in response to regulations requiring local authorities to prepare and maintain registers of brownfield land suitable for residential development.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with the Town and Country Planning (Brownfield Land Register) Regulations and Town and Country Planning (Permission in Principle) Orders 2017.

 

THE DECISION:

 

That the Committee recommends to Council that:-

 

(1)     it be noted that Council will consult on and publish Part 1 of the Brownfield Land Register by 31 December 2017;

 

(2)     in consequence of (1) above, Council amends the Responsibility for Council Functions and the Scheme of Officer Delegation within the Constitution to:

 

(i)         authorise the Executive Director to place sites that meet the relevant statutory criteria and have planning permission for housing, or are allocated for housing in the development plan on Part 1 of the Brownfield Land Register;

 

(ii)        authorise the Planning Committee to place sites that meet the relevant statutory criteria but do not have planning permission for housing or are not allocated for housing in the development plan on Part 1 of the Brownfield Land Register;

 

(iii)       authorise the Executive Director to place any site with Permission in Principle on Part 2 of the Brownfield Land Register; and

 

(iv)      authorise the Executive Director to remove sites that are considered to no longer meet the relevant statutory criteria or on expiry of Permission in Principle from the Brownfield Land Register.

 

(3)     authority be given to the Director of Law and Governance to make any further consequential amendments to the Constitution.

AGS.15

Minutes

To confirm the minutes of the meeting held on 25 July 2017 (AGS.3 to AGS.12), previously circulated.

Minutes:

THE DECISION:

 

That the minutes of the meeting of the Committee held on 25 July 2017 (AGS.3 - AGS.12), previously circulated, be signed as a correct record.

AGS.16

Regulation of Investigatory Powers Act - Review of Activity pdf icon PDF 25 KB

Report of the Director of Law and Governance (Monitoring Officer)

Minutes:

The subject of the decision:

 

The Director of Law and Governance submitted a report advising the Committee that the Council, like many public authorities, was governed by the Regulation of Investigatory Powers Act 2000 (RIPA).  This Act ensured that public authorities complied with their obligations under the Human Rights Act when undertaking investigations which might interfere with the rights of individuals.  The Act introduced safeguards on activities such as surveillance undertaken by public bodies.  The Committee had now been given responsibility for RIPA matters.  This would involve the Committee reviewing the Council’s Policy Statement from time to time and receiving quarterly reports on any activities which had been authorised under RIPA.

 

Alternative options considered:

 

None.


The reason for the decision:             

 

To comply with the Regulation of Investigatory Powers Act 2000 (RIPA).

 

THE DECISION:

 

That it be noted that no RIPA authorisations were made by the Council during the period 26 July to 24 October 2017.

AGS.17

Internal Audit Quarter 1 2017/18 Progress Report pdf icon PDF 132 KB

Report of the Director of Finance (S151 Officer)

Minutes:

The subject of the decision:

 

The Director of Finance (S151 Officer) presented a report informing Members of progress made to date in delivering the Internal Audit Plan for 2017/18 and any developments likely to have an impact on the plan throughout the remainder of the financial year.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To take account of the statutory requirement under the Accounts and Audit Regulations.

 

THE DECISION:

 

That the work undertaken by Internal Audit in the year to date be noted.

AGS.18

Annual Review of Risk Management Strategy pdf icon PDF 135 KB

Report of the Director of Finance (s151 Officer)

Minutes:

The subject of the decision:

 

The Director of Finance (s151 Officer) presented a report following an annual review of the Council’s risk management process.  The internal audit of Risk Management in May 2017 recognised the Councils arrangements for managing risk as satisfactory within an acceptable control environment, whilst identifying some areas for improvement.  This had also been reported to the Corporate Peer Review in June 2017.  In light of this, Management Team had agreed a comprehensive review of risk management procedures during the coming year to support the Council’s drive towards excellent governance and effective internal controls by strengthening the approach to identification and management of risk.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with the Committee’s Terms of Reference as detailed within the Constitution.

 

THE DECISION:

 

That the Committee note:-

 

(1)     the proposed review and consequent improvements to the Council’s risk management; and

 

(2)     the current strategic and project risks attached at Annex A and B of the report respectively.

AGS.19

Statutory Auditor - Annual Audit Letter 2016/17 pdf icon PDF 2 MB

Report of the Director of Finance (S151 Officer)

Minutes:

The subject of the decision:

 

The Director of Finance (s151 Officer) presented a report on the External Auditor’s Annual Audit Letter on the 2016/17 Audit, a copy of which was attached as Annex A to the report.  A representative from Ernst & Young LLP was in attendance to answer questions.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To take account of the External Auditor’s audit and inspection work for the financial year 2016/17.

 

THE DECISION:

 

That the External Auditor’s Annual Audit Letter on the 2016/17 Audit be received.

 

Note: Councillor P R Wilkinson declared a personal non-pecuniary interest as a Director in the joint venture company – Central Northallerton Development Company Limited.