Agenda and minutes

Council
Tuesday, 11th December, 2018 2.00 pm

Venue: Council Chamber, Civic Centre, Stone Cross, Northallerton

Contact: Democratic Services Officer  01609 767015

Items
No. Item

C.18

Minutes pdf icon PDF 67 KB

To confirm the minutes of the meeting held on 18 September 2018 (C.10 - C.17), attached.

Minutes:

THE DECISION:

 

That the minutes of the meeting held on 18 September 2018 (C.10 - C.17), previously circulated, be signed as a correct record.

C.19

Statement of the Leader and Referrals from Cabinet pdf icon PDF 50 KB

Date of Meeting                          Minute Nos

 

9 October 2018                           CA.30 to CA.32

6 November 2018                       CA.34

4 December 2018                       To follow

Additional documents:

Minutes:

The Leader made a statement to the Council on the following matters:-

 

·                Projects delivered or well on the way to delivering by the Council as identified within the 2015-19 Corporate Plan; namely the North Northallerton Development, the Central Northallerton Development, the Dalton Bridge Scheme, Sowerby Gateway and the Northallerton Leisure Centre gym.

 

The Leader announced that Hambleton District Council had received a ‘best practice mark of recognition’ from the Keep Me Posted campaign.  The authority had joined other local authorities, utilities and financial service companies in a campaign that aimed to give all consumers the choice in how they received their bills and statements, and ensured that no one faced a financial penalty as a result.

 

The Leader also announced that the authority had received a Certificate of Recognition from the Federation of Small Businesses acknowledging it as ‘business friendly’.  Hambleton District Council was the only authority in the Country that offered discounted rates to join a scheme which enabled businesses to access advice and support when they needed it.

 

The Leader moved Cabinet minutes CA.31 – CA.32; CA.34 and CA.38 - CA.42.  A number of questions were asked relating to minutes CA.30 and CA.40 which were responded to at the meeting.

 

THE DECISION:

 

That the reports, resolutions and recommendations of the following meetings of the Cabinet be received, approved and adopted:-

 

Body

Date of Meeting

Minute Nos

 

 

 

Cabinet

9 October 2018

CA.30 to CA.32

 

6 November 2018

CA.34

 

4 December 2018

CA.38 to CA.42

 

C.20

Referral from the Audit, Governance and Standards Committee pdf icon PDF 45 KB

Date of Meeting                          Minute Nos

 

23 October 2018                         AGS.15

Minutes:

THE DECISION:

 

That the reports, resolutions and recommendations of the following meeting of the Audit, Governance and Standards Committee be received, approved and adopted:-

 

Body

Date of Meeting

Minute Nos

 

Audit, Governance and Standards Committee

23 October 2018

AGS.15

 

C.21

Referral from the Licensing Committee pdf icon PDF 49 KB

Date of Meeting                          Minute Nos

 

27 November 2018                     LC.7 – LC.8

Minutes:

THE DECISION:

 

That the reports, resolutions and recommendations of the following meeting of the Licensing Committee be received, approved and adopted, subject to an amendment to LC.7 to include a sentence in the preamble stating that a copy of the revised Hackney Carriage and Private Hire Licensing Policy had been circulated prior to the commencement of the meeting for consideration by the Committee:-

 

Body

Date of Meeting

Minute Nos

 

Licensing Committee

27 November 2018

LC.7 (as amended) to LC.8

 

C.22

Cabinet Portfolio Statements pdf icon PDF 13 KB

Additional documents:

Minutes:

(a)     Councillor Mrs B S Fortune, Portfolio Holder for Leisure made a statement Sowerby Sports Village, Sports Awards 2018, commemorating World War I, winter health messages, the Big Weekend promotion and Leisure Centre memberships, GovRadio and swimming pool accessible steps.

 

(b)     Councillor Mrs I Sanderson, Portfolio Holder for Governance made a statement the Civic Centre car park improvement scheme, LED Lighting, Asset Management, ICT and an update from a recent meeting of the Parking and Traffic Regulations outside London group.

 

(c)     Councillor D Webster, Portfolio Holder for Planning made a statement regarding the planning applications for Newby Wiske Hall, Bagby Airfield and the Treadmills, the application for an injunction for Ings Lane, Great Broughton, progress on the new Local Plan, Sowerby Gateway junction and the North Northallerton link road.  Councillor Webster reported that the Bagby Airfield application would be submitted for consideration at the Planning Committee at the meeting in February 2019.

 

(d)     Councillor S Watson, Portfolio Holder for Environmental Health, Waste and Recycling made a statement Licensing, Waste and Street Scene, Environmental Health and Emergency Planning/Business Continuity.  A number of questions were asked in relation to route optimisation and the Public Space Protection Order at Leeming and Coneygarth Truck parking areas which were responded at the meeting.

 

Note: Councillor C Dickinson left the meeting at 2.30pm.

C.23

Community Governance Review - Consultation Responses on Draft Recommendations pdf icon PDF 1 MB

Report of the Chief Executive

Minutes:

A request for a Community Governance Review had been received from the parishes of Brafferton and Helperby.  This report set out the consultation responses received in response to the draft recommendations in respect of the community governance arrangements for Brafferton and Helperby parishes, which were published by the Council on 18 September 2018, and sought approval of the final recommendations.

 

THE DECISION:

 

That:-

 

(1)        Council approves the following proposals as it is satisfied that these Final Recommendations properly reflect the identities and interests of the community and are effective and convenient, namely:

 

          (a)     to amalgamate the existing parishes of Brafferton and Helperby to form a new parish comprising the land shown edged red on the plan attached at Annex B;

 

          (b)     the existing parishes of Brafferton and Helperby shall cease to exist;

 

          (c)     that the new parish shall be called “Brafferton and Helperby Parish” and the new parish shall adopt a ‘parish’ style;

 

          (d)     that the existing Brafferton Parish Council and Helperby Parish Council be abolished;

 

          (e)     to create a new parish council for the new parish of Brafferton and Helperby;

 

          (f)      the number of councillors to be elected for the parish of Brafferton and Helperby shall be seven;

 

          (g)     that the new parish of Brafferton and Helperby is not warded;

 

          (h)     elections for all parish councillors for the parish of Brafferton and Helperby shall be held on the ordinary day of election in 2019 and every four years thereafter;

 

          (i)      interim electoral arrangements shall include the appointment of District Councillors to the new parish council under the Reorganisation Order to serve from 1 April 2019 until the new councillors, elected to the new parish council, come into office in May 2019; and

 

          (j)      that the precept for the parish council of Brafferton and Helperby shall be set at £10,000 for the year 2019/20.

 

(2)     the publication of the Final Recommendations be approved; and

 

(3)     the Director of Law and Governance be authorised to implement the Final Recommendations through the making of a Reorganisation Order to take effect from 1 April 2019.

C.24

Appointment to Committees pdf icon PDF 22 KB

Report of the Chief Executive

Minutes:

This report considers a request from the Conservative Group to appoint a Member to the vacant seats on a number of Committees which arose following the resignation of a Council Member in September 2018.  The report also considers a request to change the membership of the Audit, Governance and Standards Committee and the Planning Committee.

 

THE DECISION:

 

That:-

 

(1)     Councillor D Elders be appointed to the vacancies on the Appeals Committee; Audit, Governance and Standards Committee; Standards Hearings Panel Pool and the Thirsk and Sowerby Swimming Baths Charity;

 

(2)     Councillors R W Hudson and C Patmore be replaced by Councillors D Elders and R A Baker on the Planning Committee; and

 

(3)     Councillor C Patmore is replaced by Councillor R W Hudson on the Audit, Governance and Standards Committee.

C.25

Members' Allowances Scheme pdf icon PDF 227 KB

Report of the Chief Executive

Additional documents:

Minutes:

The Chief Executive submitted a report regarding the Members’ Allowances Scheme in line with the Local Authorities (Members’ Allowances) (England) Regulations 2003 which required the Council to consider its Allowances Scheme before the beginning of each year. 

 

The Independent Remuneration Panel had carried out a full review of the Members’ Allowances Scheme and a copy of their report was attached at Annex A.  This set out a number of recommendations for a range of basic and Special Responsibility Allowances for Members of the Council.  A copy of the proposed scheme was attached at Annex C of the report.  This scheme would cover the period 1 April 2019 to 31 March 2020.  A copy of an amended schedule of Subsistence and Accommodation rates had been circulated prior to the commencement of the meeting.

 

The Leader suggested that the Members’ Allowances Scheme for 2019/20 be frozen for four years covering the term of the new Council.

 

The Leader proposed the following amendments to Annex C, Members’ Allowances Scheme 2019/20:-

 

(1)     that paragraph 7.1 of Section 7.0, Adjustment of Allowances, be amended to read “Subject to 7.2 all Allowances shall be adjusted with effect from 1 April 2019 and from each subsequent 1 April for the following year in line with any increase agreed locally for staff for that year.”; and

 

(2)     that the first paragraph following the table on the Attendance Allowances Annex to the scheme be amended to read “*Subject to a review each year (or as required) by the Independent Remuneration Panel.”

 

Following a request for a vote to be taken on each amendment individually, the Leader proposed the following amendment to Annex C, Members’ Allowances Scheme 2019/20:-

 

(1)     that paragraph 7.1 of Section 7.0, Adjustment of Allowances, be amended to read “Subject to 7.2 all Allowances shall be adjusted with effect from 1 April 2019 and from each subsequent 1 April for the following year in line with any increase agreed locally for staff for that year.”

 

Councillor D A Webster seconded the amendment and following a request for a recorded vote, Members present were recorded as voting as follows:

 

For the motion: R A Baker, P Bardon, M A Barningham, D M Blades, Mrs C S Cookman, S P Dickins, D B Elders, Mrs B S Fortune, K G Hardisty, N A Knapton, J Noone, B Phillips, M S Robson, Mrs I Sanderson, S Watson and D A Webster (16)

 

Against the motion: G W Dadd, R W Hudson, R Kirk, C A Les, Ms C Palmer and C Patmore (6)

 

The motion was declared carried.

 

The Leader the proposed the following amendment to Annex C, Members’ Allowances Scheme 2019/20:-

 

(2)     that the first paragraph following the table on the Attendance Allowances Annex to the scheme be amended to read “*Subject to a review each year (or as required) by the Independent Remuneration Panel.”

 

Councillor D A Webster seconded the motion and following a vote it was declared carried.

 

Councillor G W Dadd then proposed an amended  ...  view the full minutes text for item C.25

C.26

Statement of Pay Policy 2019/20 pdf icon PDF 68 KB

Report of the Director of Law and Governance (Monitoring Officer)

Minutes:

The Chief Executive submitted a report seeking approval of the Statement of Pay Policy for the year commencing on 1 April 2019.  The Council was required to adopt the Statement of Pay Policy each year.

 

THE DECISION:

 

That the Statement of Pay Policy be adopted with effect from 1 April 2019.