Agenda and draft minutes

Cabinet
Tuesday, 11th February, 2020 9.30 am

Venue: Council Chamber, Civic Centre, Stone Cross, Rotary Way, Northallerton, DL6 2UU

Contact: Democratic Services Officer  01609 767015

Items
No. Item

CA.44

Financial Strategy 2020/21 to 2029/30 pdf icon PDF 182 KB

This report seeks consideration of the Financial Strategy 2020/21 to 2029/30.

 

In accepting the recommendations, Cabinet will approve and recommend to Council the Financial Strategy 2020/21 to 2029/30 at Annex ‘A’ and ‘A’(1) of the report.

Additional documents:

Minutes:

The subject of the decision:

 

This report considered the Financial Strategy 2020/21 to 2029/30 as well as the 2020/21 North and West Yorkshire 50% Business Rates Pool.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To ensure there was a long term financial planning mechanism for the Council.  The Financial Strategy supported all the Council’s priorities to ensure that all services could be delivered in a way that was affordable and sustainable.

 

The Decision:

 

That Cabinet approves and recommends to Council:-

 

(1)     the Financial Strategy 2020/21 to 2029/30 attached at Annex A and A(1) of the report; and

 

(2)     the 2020/21 North and West Yorkshire 50% business Rates Pool.

CA.45

2019/20 Q3 Capital Monitoring and Treasury Management Report pdf icon PDF 77 KB

This report provides the Quarter 3 update at 31 December 2019 on the progress of the capital programme 2019/20 and the treasury management position.  A full schedule of the capital programme 2019/20 is attached at Annex A, together with the relevant update on progress of each scheme.

 

In accepting the recommendations, Cabinet will approve and recommend to Council that the net decrease of £6,124,630 in the capital programme to £21,834,415 and all expenditure movements as detailed in Annex B and also in the capital programme attached at Annex A of the report; the increase of capital expenditure of £767,515 is funded as follows: £114,015 is funded from capital receipts, £330,500 from borrowing, and £323,000 is from external grants/contributions; the funding allocation to the capital programme as detailed in paragraph 3.1 and 3.2 of the report; the treasury management and prudential indicators at Annex E of the report; and to note the position of the Council’s third party companies at Annex F of the report.

Additional documents:

Minutes:

The subject of the decision:

 

This report provided the Quarter 3 update at 31 December 2019 on the progress of the Capital Programme 2019/20 and the Treasury Management position.  A full schedule of the Capital Programme 2019/20 schemes was attached at Annex A of the report, together with the relevant update on progress of each scheme.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Capital expenditure was intrinsically linked with Treasury Management as the way that the Capital Programme was funded directly affected the Treasury Management arrangements of the Council.

 

The Decision:

 

That Cabinet approves and recommends to Council:-

 

(1)     the net decrease of £6,124,630 in the capital programme to £21,834,415 and all expenditure movements as detailed in Annex B and also in the capital programme attached at Annex A of the report;

 

(2)     the increase of capital expenditure of £767,515 funded as follows: £114,015 is funded from capital receipts, £330,500 from borrowing, and £323,000 is from external grants/contributions;

 

(3)     the funding allocation to the capital programme as detailed in paragraph 3.1 and 3.2 of the report;

 

(4)     the treasury management and prudential indicators at Annex E of the report; and

 

(5)     to note the position of the Council’s third party companies at Annex F of the report.

CA.46

2019/20 Q3 Revenue Monitoring Report pdf icon PDF 97 KB

This report provides an update on the revenue budget position of the Council and the reserve funds at the end of December 2019.

 

In accepting the recommendations, Cabinet will approve and recommend to Council that the budget remains at £9,085,870 as detailed in paragraph 3.2 of the report; the transfer of funds detailed in paragraph 7.5 of the report from the Council Tax Payers’ Reserve of £150,000 to the One Off Fund in paragraph 7.6 of the report; the total movement of the Economic Development Fund of £193,404 at paragraph 7.3 of the report to be returned and to note that the Economic Development Fund remaining balance to be allocated at paragraph 7.4 of the report is £654,033; the allocation from the One Off Fund at paragraph 7.6 of the report of £321,924 and to approve the waiver as detailed in paragraph 8.2 of the report.

Minutes:

The subject of the decision:

 

This report provided an update on the Revenue Budget position of the Council and the reserve funds at the end of December 2019.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

It was a legal requirement under S25 of the Local Government Act 2003 to set a balanced budget and monitor the financial position throughout the year.

 

The Decision:

 

That Cabinet approves and recommends to Council:-

 

(1)     that the budget remains at £9,085,870 as detailed in paragraph 3.2 of the report;

 

(2)     the transfer of funds detailed in paragraph 7.5 of the report from the Council Tax Payers’ Reserve of £150,000 to the One Off fund in paragraph 7.6 of the report;

 

(3)     the total movement of the Economic Development Fund of £193,404 at paragraph 7.3 of the report to be returned and to note that the Economic Development Fund remaining balance to be allocated at paragraph 7.4 of the report is £654,033;

 

(4)     the allocation from the One Off Fund at paragraph 7.6 of the report of £321,924; and

 

(5)     to approve the waiver as detailed in paragraph 8.2 of the report.

CA.47

2020/21 Capital Programme Budget, Treasury Management Strategy Statement and Prudential Indicators pdf icon PDF 109 KB

This report seeks consideration of the 10 year Capital Programme covering the financial years 2020/21 to 2029/30, the 2020/21 Capital Programme and the Treasury Management Strategy Statement; including the Minimum Revenue Provision policy statement and Annual Investment Strategy.

 

In accepting the recommendations, Cabinet will approve and recommend to Council that the 10 Year Capital Programme 2020/21 to 2029/30 at £48,608,180 be approved, as detailed in paragraph 2.2 and attached at Annex A of the report; the Capital Programme 2020/21 at £36,321,583 detailed in Annex B of the report be approved for implementation; the Treasury Management Strategy attached at Annex C of the report be approved; the Minimum Revenue Provision Policy Statement attached in the body of the Treasury Management Strategy Statement Annex C of the report be approved; the Prudential and Treasury Indicators attached at Annex C of the report in the body of the Treasury Management Strategy Statement be approved; the Treasury Management Scheme of Delegation at Annex D of the reprt be approved; and the Treasury Management role of the S151 Officer attached at Annex E of the report be approved.

Additional documents:

Minutes:

The subject of the decision:

 

This report sought approval for the Capital Programme for the financial years 2020/21 to 2029/30; the 2020/21 Capital Programme and the Treasury Management Strategy Statement, including the Minimum Revenue Provision Policy Statement  and Annual Investment Strategy.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To comply with the requirements as set out under the Local Government Act 2003 and the CIPFA Prudential Code.

 

The Decision:

 

That Cabinet approves and recommends to Council that:-

 

(1)     the 10 Year Capital Programme 2020/21 to 2029/30 at £48,608,180 be approved, as detailed in paragraph 2.2 and attached at Annex A of the report;

 

(2)     the Capital Programme 2020/21 at £36,321,583 detailed in Annex B of the report be approved for implementation;

 

(3)     the Treasury Management Strategy attached at Annex C of the report be approved;

 

(4)     the Minimum Revenue Provision Policy Statement attached in the body of the Treasury Management Strategy Statement Annex C of the report be approved;

 

(5)     the Prudential and Treasury Indicators attached at Annex C in the body of the Treasury Management Strategy Statement be approved;

 

(6)     the Treasury Management Scheme of Delegation at Annex D of the report be approved; and

 

(7)     the Treasury Management role of the S151 Officer attached at Annex E of the report be approved.

CA.48

Capital Strategy 2020/21 pdf icon PDF 83 KB

This report presents the Capital Strategy which gives a clear and concise view of how a local authority determines its priorities for capital investment, sets its risk appetite and decides how much it can afford to borrow.

 

In accepting the recommendation, Cabinet will approve and recommend to Council the Capital Strategy 2020/21 attached at Annex A of the report.

Additional documents:

Minutes:

The subject of the decision:

 

This report presented the capital strategy which gave a clear and concise view of how a local authority determined its priorities for capital investment, set its risk appetite and decided how much it could afford to borrow.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

The Chartered Institute of Public Finance and Accountancy (CIPFA) Prudential Code of Treasury Management Code required local authorities, in 2019/20, to produce a Capital Strategy to demonstrate that capital expenditure and investment decisions are taken in line with service objectives and take account of stewardship, value for money, prudence, sustainability and affordability.

 

The Decision:

 

That Cabinet approves and recommends to Council the Capital Strategy 2020/21 attached at Annex A of the report.

 

CA.49

Revenue Budget 2020/21 pdf icon PDF 100 KB

This report presents at a strategic level the revenue budget proposals for the next financial year 2020/21.

 

In accepting the recommendations, Cabinet will approve and recommend to Council the revenue budget for 2020/21 at £9,269,670.

Additional documents:

Minutes:

The subject of the decision:

 

This report presented at a strategic level the revenue budget proposals for the next financial year 2020/21.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To take account of the requirements of the Local Government Finance act 1992 to set a balanced budget and monitor the financial position throughout the year.

 

The Decision:

 

That Cabinet approves and recommends to Council the revenue budget for 2020/21 at £9,269,670.

CA.50

Council Tax 2020/21 pdf icon PDF 94 KB

This report seeks consideration of the level of Council Tax for 2020/21 and the policy on reserves.  It also provides details of the Council's other sources of funding -  grant received from Government in the Local Government finance settlement, business rates and the requirement for the Council to generate income from a variety of projects.  For 2020/21, there are no new business rates pilots and therefore the North and West Yorkshire 75% pilot pool which was for one year in 2019/20 will finish 31 March 2020.  As a result, the Government regulations governing business rates retention will revert back to the 50% business rates pool scheme where the application submitted by North and West Yorkshire Pool on 25 October 2019 was successful.  The business rates model to be adopted ensures that authorities are no worse off in this North and West Yorkshire Pool, than they would be in a pre-2019/20 pilot pool.

 

In accepting the recommendations, Cabinet will approve and recommend to Council various decisions regarding the setting of the level of Council Tax.

Additional documents:

Minutes:

The subject of the decision:

 

This report sought consideration of the level of Council Tax for 2020/21 and the policy on reserves.  It also provided details of the Council's other sources of funding  - grant received from Government in the Local Government finance settlement, business rates and the requirement for the Council to generate income from a variety of projects.  For 2020/21, there were no new business rates pilots and therefore the North and West Yorkshire 75% pilot pool which was for one year in 2019/20 would finish 31 March 2020.  As a result, the Government regulations governing business rates retention would revert back to the 50% business rates pool scheme where the application submitted by North and West Yorkshire Pool on 25 October 2019 was successful.  The business rates model to be adopted ensured that authorities were no worse off in this North and West Yorkshire Pool, than they would be in a pre-2019/20 pilot pool.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To maintain the long term viability of the Council’s finances and ensure sustainability by investing in community projects as determined by the Council’s priorities and supporting the maintenance and enhancement of service delivery. To maintain the integrity of the Council’s financial strategy.

 

The Decision:

 

That Cabinet recommends to Council:-

 

(1)       That it be noted that on 15 January 2020 Hambleton District Council calculated the Council Tax Base for 2020/21:-

 

          (a)     for the whole Council area as 37,256.42  [Item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the "Act")]; and

 

          (b)     for dwellings in those parts of its area to which a Parish precept relates as in the attached Annex A(1).

 

(2)       That the Council has calculated the Council Tax requirement for the Council's own purposes for 2020/21 (excluding Parish precepts) as £4,265,115

 

(3)     That the following amounts be calculated for the year 2020/21 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992:-

 

(a)     District/Parish Gross Expenditure

          £ 48,006,456.82    being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils

 

(b)     District/Parish Gross Income (including Government Grants, use of Reserves and Collection Fund Surpluses etc)

          £ 42,187,844.99    being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act

 

(c)     District/Parish Net Expenditure

          £ 5,818,611.83       being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act)

 

(d)     Basic Amount of Tax (including average Parish Precepts)

          £ 156.1774             being the amount at 3(c) above (Item R) all divided by Item T (1(a) above), calculated by the Council in accordance with Section 31B of  ...  view the full minutes text for item CA.50

CA.51

Amendment to Hambleton Off Street Parking Order pdf icon PDF 68 KB

Cabinet recommended for approval at its meeting on 3 July 2018 and Council approved at its meeting 17 July 2018 a capital allocation of £550,000 to implement the Car Park Improvement Scheme.  This report seeks approval to a Parking Amendment Order.

 

In accepting the recommendations, Cabinet will approve and recommend to Council that the making of a Parking Amendment Order is authorised to proceed subject to consultation and includes various changes as set out in the report and any issues arising from the consultation process are delegated to the Director of Leisure and Communities to deal with.

Minutes:

The subject of the decision:

 

Cabinet recommended for approval at its meeting on 3 July 2018 and Council approved at its meeting 17 July 2018 a capital allocation of £550,000 to implement the Car Park Improvement Scheme.  This report sought approval to a Parking Amendment Order.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

Cabinet was satisfied that the improvements to the Council’s car park estate supported the Council’s priority of driving economic vitality and, more specifically, was a key foundation to improving the vibrancy and vitality of the market towns and was therefore intrinsically linked to the Vibrant Market Towns programme.

 

The Decision:

 

That Cabinet approves and recommends to Council that:-

 

(1)     the making of a Parking Amendment Order is authorised to proceed subject to consultation and includes the following changes:-

 

          (i)      Payments can be made by a cashless payment system

          (ii)     Payments can be made at the ticket machines by cash, debit/credit card and mobile phone or mobile device

          (iii)    Parking session validated by payment made via the cashless payment system

          (iv)    Extension of short stay parking period

          (v)     Parking place to be identified on a plan by a red line boundary

          (vi)    Vehicles can occupy more than one parking bay subject to payment for bays used; and

          (vii)   The introduction of time limited disabled parking bays

 

(2)     any issues arising from the consultation process are delegated to the Director of Leisure and Communities to deal with.

CA.52

Minutes

To confirm the decisions of the meeting held on 14 January 2019 (CA.39 - CA.43), previously circulated.

Minutes:

The Decision:

 

That the decisions of the meeting held on 14 January 2020 (CA.39 – CA.43), previously circulated, be signed as a correct record.

CA.53

Policy Review - Recycling pdf icon PDF 77 KB

This report presents the findings and recommendations from the Scrutiny Committee on the Policy Review on Recycling.

Minutes:

The subject of the decision:

 

This report presented the findings and recommendations of the Scrutiny Committee on the Policy Review on Recycling for consideration.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To take account of the recommendations of the Scrutiny Committee.

 

The Decision:

 

That:-

 

(1)     the current policies, namely the Waste Management Strategy 2016-25 and the Waste and Recycling Collection Policy April 2016 (revised in June 2018) remain fit for purpose and are achieving their objectives;

 

(2)     it be noted that the Council operates a very successful recycling scheme and that the residents of the District are proactively engaging with the Council’s processes;

 

(3)     should any progress be made on the inclusion of other non-recyclates such as plastic bags, food waste, black plastic trays, etc, this be monitored and the Council’s processes developed as necessary to take account of these changes;

 

(4)     promotion, publicity and education is an area that warranted continued monitoring and development where opportunities arose, such as educational visits within schools and the circulation of publicity material within community sectors; and

 

(5)     the information contained on the Council’s website, associated recycling literature and other media, be reviewed to ascertain whether the information could be simplified to assist residents to better understand the recycling scheme.