This report provides the Quarter 3 update at 31 December 2021 on the progress of the capital programme 2021/22 and the treasury management position.  A full schedule of the capital programme 2021/22 is attached at Annex A of the report, together with the relevant update on progress of each scheme.

In accepting the recommendations, Cabinet will approve and recommend to Council the net decrease of £5,831,357 in the capital programme to £20,981,083 and all expenditure movements as detailed in Annex A of the report.

The subject of the decision:

This report provided the quarter 3 update at 31 December 2021 on the progress of the Capital Programme 2021/22 and the Treasury Management position.  A full schedule of the Capital Programme 2021/22 schemes was attached at Annex A of the report, together with the relevant update on progress of each scheme.

Alternative options considered:

None.

The reason for the decision:

Capital expenditure was intrinsically linked with Treasury Management as the way that the Capital Programme was funded directly affected the Treasury Management arrangements of the Council.

The decision:

That Cabinet approves and recommends to Council the net decrease of £5,831,357 in the capital programme to £20,981,083 and all expenditure movements as detailed in Annex A of the report.

This report provides an update on the revenue budget position of the Council at the end of December 2021.  The Quarter 3 monitoring for the Capital Programme and Treasury Management position is contained in a separate report on this Cabinet agenda.  The report also highlights the impact of COVID-19 on the financial position of the Council.

In accepting the recommendations, Cabinet will approve and recommend to Council that the budget remains at £10,351,080 as detailed in paragraph 3.3 of the report for 2021/22 and that Cabinet approves that £188,890 of the Quarter 3 underspend is transferred to the Local Government Reorganisation Reserve as detailed in paragraph 3.3 of the report.

The subject of the decision:

This report provided an update on the Revenue Budget position of the Council and the reserve funds at the end of December 2021.

Alternative options considered:

None.

The reason for the decision:

It was a legal requirement under S25 of the Local Government Act 2003 to set a balanced budget and monitor the financial position throughout the year.

The decision:

That Cabinet approves and recommends to Council that the budget remains at £10,351,080 as detailed in paragraph 3.2 of the report for 2021/22.

The draft 4 Year Capital Programme has been published on the 7 December and this report finalises the 4 Year Capital Programme covering the financial years 2022/23 to 2025/26, the 2022/23 Capital Programme and the Treasury Management Strategy Statement; including the Minimum Revenue Provision policy statement and Annual Investment Strategy.

In accepting the recommendations Cabinet will approve and recommend to Council that the 4 Year Capital Programme 2022/23 to 2025/26 at £22,102,903 be approved, as detailed in paragraph 2.4 and attached at Annex A of the report; the Capital Programme 2022/23 at £2,374,420 detailed in Annex B of the report be approved for implementation; the Treasury Management Strategy attached at Annex C of the report be approved; the Minimum Revenue Provision Policy Statement attached in the body of the Treasury Management Strategy Statement Annex C of the report be approved; the Prudential and Treasury Indicators attached at Annex C if the report in the body of the Treasury Management Strategy Statement be approved; the Treasury Management Scheme of Delegation at Annex D of th report be approved; and the Treasury Management role of the S151 Officer attached at Annex E of the report be approved.

The subject of the decision:

This report sought approval for the 4-year Capital Programme 2022/23 to 2025/26; the Capital Programme for the coming financial year 2022/23, which was i9nformed by the 4-year Capital Programme; the Treasury Management Strategy Statement 2022/23; the Minimum Revenue Provision Policy Statement 2022/23 and the Prudential and Treasury Indicators 2022/23.

Alternative options considered:

None.

The reason for the decision:

To comply with the requirements as set out under the Local Government Act 2003 and the CIPFA Prudential Code.

The decision:

That Cabinet approves and recommends to Council that:-

(1)     the 4 Year Capital Programme 2022/23 to 2025/26 at £22,102,903 be approved, as detailed in paragraph 2.4 and attached at Annex A of the report;

(2)     the new schemes for 2022/23 at £2,374,420 detailed in Annex B of the report be approved for implementation;

(3)     the Treasury Management Strategy attached at Annex C of the report be approved;

(4)     the Minimum Revenue Provision Policy Statement attached in the body of the Treasury Management Strategy Statement Annex C of the report be approved;

(5)     the Prudential and Treasury Indicators attached at Annex C in the body of the Treasury Management Strategy Statement be approved;

(6)     the Treasury Management Scheme of Delegation at Annex D of the report be approved; and

(7)     the Treasury Management role of the S151 Officer attached at Annex E of the report be approved.

The purpose of the capital strategy is to give a clear and concise view of how a local authority determines its priorities for capital investment, sets its risk appetite and decides how much it can afford to borrow.  The Chartered Institute of Public Finance and Accountancy (CIPFA) Prudential Code and Treasury Management Code requires local authorities to produce a capital strategy to demonstrate that capital expenditure and investment decisions are taken in line with service objectives and take account of stewardship, value for money, prudence, sustainability and affordability.

In accepting the recommendation, Cabinet will approve and recommend to Council the Capital Strategy 2022/23 attached at Annex A of the report.

The subject of the decision:

This report presented the capital strategy which gave a clear and concise view of how a local authority determined its priorities for capital investment, set its risk appetite and decided how much it could afford to borrow.

Alternative options considered:

None.

The reason for the decision:

The Chartered Institute of Public Finance and Accountancy (CIPFA) Prudential Code of Treasury Management Code required local authorities to produce a Capital Strategy to demonstrate that capital expenditure and investment decisions are taken in line with service objectives and take account of stewardship, value for money, prudence, sustainability and affordability.

The decision:

That Cabinet approves and recommends to Council the Capital Strategy 2022/23 attached at Annex A of the report.

Cabinet on 7 December approved a draft revenue budget for 2022/23 for consultation.  This report feeds back the results of the consultation, updates the budget for the local government finance settlement that was announced in late December and proposes a final budget for Council to determine on 22 February 2022.

In accepting the recommendations, Cabinet will approve and recommend to Council adding a further £140,000 to the 2022/23 Make a Difference budget; approve a Net Revenue Budget for 2022/23 of £11,336,370; approve an increase of £5 to set a Council Tax of £119.48 per band D property; and approve the Council Tax Requirement for Hambleton District Council for 2022/23 of £4,529,176.

The subject of the decision:

Cabinet on 7 December 2021 approved a draft revenue budget for 2022/23 for consultation.  This report fed back the results of the consultation, updated the budget for the local government finance settlement that was announced in late December and proposed a final budget for Council to determine on 22 February 2022.

Alternative options considered:

None.

The reason for the decision:

To take account of the requirements of the Local Government Finance act 1992 to set a balanced budget and monitor the financial position throughout the year.

The decision:

That Cabinet approves and recommends to Council:-

(1)     adding a further £140,000 to the 2022/23 Make a Difference budget;

(2)     approve a Net Revenue Budget for 2022/23 of £11,336,370;

(3)     approve an increase of £5 to set a Council Tax of £119.48 per band D property; and

(4)     approve the Council Tax Requirement for Hambleton District Council for 2022/23 of £4,529,176.

Three business rate relief schemes have been proposed by the Government.  The purpose of this report is to seek endorsement of Cabinet to recommend adoption of each scheme to Council in February 2022.

In accepting the recommendations, Cabinet will approve and recommend to Council that the extension of Transitional Relief and Supporting Small Business Relief for small and medium properties to 31 March 2023 be adopted; the Retail, Hospitality and Leisure Relief Scheme be adopted from 1^st April 2022; and accept the Covid 19 Additional Relief Fund from 1^st April 2022 and allocate payments to eligible businesses.

The subject of the decision:

Three business rate relief schemes had been proposed by the Government.  The purpose of this report was to seek endorsement of Cabinet to recommend adoption of each scheme to Council in February 2022.

Alternative options considered:

None.

The reason for the decision:

Central Government expected Local Authorities to grant relief to qualifying ratepayers in line with the eligibility criteria it has set in it guidance and would fully reimburse billing authorities that used their discretionary relief powers under Section 47 of the Local Government Act 1988 for the actual cost incurred in awarding any reliefs.  This would be reimbursed under Section 31 Grant Scheme.

The decision:

That Cabinet approves and recommends to Council that:-

(1)       the extension of Transitional Relief and Supporting Small Business Relief for small and medium properties to 31 March 2023 be adopted;

(2)       the Retail, Hospitality and Leisure Relief Scheme be adopted from 1 April 2022; and

(3)       accept the Covid 19 Additional Relief Fund from 1 April 2022 and allocate payments to eligible businesses.

The purpose of the report is to recommend to Cabinet and seek approval for the Local Council Tax Reduction Scheme for 2022/23.  It will remain on the same basis as in 2021/22 but with the level of qualifying income updated for inflation as at the appropriate date.  This scheme will be reviewed in 2022/23 as part of Local Government Review integration work and a North Yorkshire wide scheme will be introduced from 1st April 2023.

In accepting the recommendations, Cabinet will approve and recommend to Council to continue with the current banded Local Council Tax Reduction scheme to protect households who have a low income at a time of high financial uncertainty; and approval of the levels of qualifying income set out in Table 1 within the report.

The subject of the decision:

This report sought approval of the Council Tax Reduction Scheme for 2022/23.  It would remain on the same basis as in 2021/22 but with the level of qualifying income updated for inflation as at the appropriate date.  This scheme would be reviewed in 2022/23 as part of the Local Government Review integration work and a North Yorkshire wide scheme would be introduced from 1 April 2023.

Alternative options considered:

None.

The reason for the decision:

To comply with the requirements of the Local Government Finance Act.

The decision:

That Cabinet approves and recommends to Council:-

(1)     to continue with the current banded Local Council Tax Reduction scheme to protect households who have a low income at a time of high financial uncertainty; and

(2)     approve the levels of qualifying income set out in Table 1 within the report.

This report presents the ‘Report on the Examination of the Hambleton Local Plan’ from the Planning Inspectorate including recommended Main Modifications, and seeks Cabinet and in turn Council’s resolution to adopt the Hambleton Local Plan, incorporating the recommended Main Modifications and Additional Modifications, and the accompanying Policies Map.

In accepting the recommendations, Cabinet will approve and recommend to Council that the conclusions of the Inspectors that with the recommended modifications, the Plan satisfies the requirements of Section 20 (5) of the Planning and Compulsory Purchase Act (as amended) and meets the criteria for soundness in the National Planning Policy Framework are noted; the conclusions of the Inspectors that the Duty to Co-operate (DtC) has been met are noted; the conclusions of the Inspectors that the council has carried out an adequate Sustainability Appraisal (SA) of the Plan and reasonable alternatives have been considered to a sufficient degree are noted; the conclusions of the Inspectors that the Plan meets the relevant legal requirements, including in the 2004 Act (as amended) and the 2012 Regulations are noted; and the Hambleton Local Plan, incorporating all modifications (Main and Additional) and the accompanying Policies Map be adopted as the development plan for Hambleton District Council, outside the North York Moors National Park.

The subject of the decision:

This report presented the ‘Report on the Examination of the Hambleton Local Plan’ from the Planning Inspectorate including recommended Main Modifications, and sought Cabinet and in turn Council’s resolution to adopt the Hambleton Local Plan, incorporating the recommended Main Modifications and Additional Modifications, and the accompanying Policies Map.

Alternative options considered:

None.

The reason for the decision:

To comply with the statutory obligation under the provisions of the Planning and Compulsory Purchase Act 2004.  Legal requirements or plan making are set out in the Town and Country Planning (Local Planning) (England) Regulations 2012.  The sections relating to the adoption of development plans are numbered 26 and 35.

The decision:

That Cabinet approves and recommends to Council:

(1)     the conclusions of the Inspectors that, with the recommended modifications, the Plan satisfies the requirements of Section 20 (5) of the Planning and Compulsory Purchase Act (as amended) and meets the criteria for soundness in the National Planning Policy Framework are noted;

(2)     the conclusions of the Inspectors that the Duty to Co-operate (DtC) has been met are noted;

(3)     the conclusions of the Inspectors that the Council has carried out an adequate Sustainability Appraisal (SA) of the Plan, and reasonable alternatives have been considered to a sufficient degree, are noted;

(4)     the conclusions of the Inspectors that the Plan meets the relevant legal requirements, including in the 2004 Act (as amended) and the 2012 Regulations, are noted;

(5)     the requirement of the Inspectors for the Council to carry out an urgent review of this Local Plan within 6 months of adoption, and for the updated Local Plan to be submitted within 14 months of adoption, particularly in terms of the accommodation needs of Gypsies and Travellers and Travelling Showpeople, is noted; and

(6)     the Hambleton Local Plan, incorporating all modifications (Main and Additional) and the accompanying Policies Map, is adopted as the development plan for Hambleton District Council, outside of the North York Moors National Park.

This report seeks approval of the Draft Housing Supplementary Planning Document (SPD) for public consultation purposes.  Annex ‘A’ of this report contains the draft version of the SPD.

In accepting the recommendation, Cabinet will approve the Draft Housing Supplementary Planning Document (SPD) for public consultation purposes.

The subject of the decision:

This report sought approval of the Draft Housing Supplementary Planning Document for public consultation purposes.  Annex ‘A’ of the report contained the draft version of the Supplementary Planning Document.

Alternative options considered:

None.

The reason for the decision:

The Housing Supplementary Planning Document would support the implementation of policies in the Hambleton Local Plan.

The decision:

That Cabinet approves and recommends to Council the Draft Housing Supplementary Planning Document for public consultation purposes.

To confirm the decisions of the meeting held on 11 January 2022 (CA.46 - CA.48), previously circulated.

The Decision:

That the decisions of the meeting held on 11 January 2022 (CA.46 – CA.48), previously circulated, be signed as a correct record.

This report provides an update on the revenue budget position of the Council at the end of December 2021.  The Quarter 3 monitoring for the Capital Programme and Treasury Management position is contained in a separate report on this Cabinet agenda.  The report also highlights the impact of COVID-19 on the financial position of the Council.

In accepting the recommendations, Cabinet will approve and recommend to Council that the budget remains at £10,351,080 as detailed in paragraph 3.3 of the report for 2021/22 and that Cabinet approves that £188,890 of the Quarter 3 underspend is transferred to the Local Government Reorganisation Reserve as detailed in paragraph 3.3 of the report.

The subject of the decision:

This report provided an update on the Revenue Budget position of the Council and the reserve funds at the end of December 2021.

Alternative options considered:

None.

The reason for the decision:

It was a legal requirement under S25 of the Local Government Act 2003 to set a balanced budget and monitor the financial position throughout the year.

The decision:

That Cabinet approves that £188,890 of the Quarter 3 underspend is transferred to the Local Government Reorganisation Reserve as detailed in paragraph 3.2 of the report.

This report seeks approval of Cabinet on the terms and conditions of the renewal of the May Fair Licence with the Showmens Guild Northern Section to operate the Northallerton May Fair.

In accepting the recommendations, Cabinet will approve the proposed approach of a five-year May Fair licence to be agreed with the Showmens Guild for the period 2022 to 2026 inclusive; a proposed waiver of a licence fee for the 2022 May Fair and the adoption of the fee setting arrangements outlined in paragraph 4.2 for the remaining licence period and authority to agree the terms and conditions of the licence for the May Fair and the use of the Applegarth Car Park is delegated to the Director of Leisure and Communities.

The subject of the decision:

This report sought approval of Cabinet on the terms and conditions of the renewal of the May Fair Licence with the Showmen’s Guild Northern Section to operate the Northallerton May Fair.

Alternative options considered:

None.

The reason for the decision:

Cabinet was satisfied that the proposed approach would give the Showmen’s Guild greater planning certainty and would also alleviate the need for an early negotiation during the first few years of the new North Yorkshire Council.

The decision:

That Cabinet:-

(1)     approves the proposed approach of a five-year May Fair licence to be agreed with the Showmen’s Guild for the period 2022 to 2026 inclusive;

(2)     approves a proposed waiver of a licence fee for the 2022 May Fair and the adoption of the fee setting arrangements outlined in paragraph 4.2 of the report for the remaining licence period; and

(3)     authority to agree the terms and conditions of the licence for the May Fair and the use of the Applegarth Car Park be delegated to the Director of Leisure and Communities.